Wednesday, 6 November 2013

Law Firms: you need a Virtual Assistant!

Here's why I think law firms need to outsource to a Legal Virtual Assistant

 

After reading this please sit back and watch my fun presentation (it only takes a minute, literally!).

I used to be an office-based legal PA for 16 years, specialising in civil litigation such as personal injury, medical negligence, family and child law and, as such, I know exactly how much work there is to plough through every day.  It's never-ending, or so it seems.  I think I can count on one hand how many days in all of those 16 years I could safely say I had cleared my Inbox and had ticked everything off my To Do list.  I used to prioritise my work into three categories; "Extremely Urgent", "Urgent" and "Not-quite-so Urgent", leaving the other work to pile up as I simply didn't have time to deal with it. 

My experience led me to set up "Legal Virtuoso"; a specialised legal virtual assistant service which is aimed at barristers, solicitors and legal executives so that they can outsource standard document and correspondence production to us on an ad hoc basis in order to manage workloads.  It's so simple; set up a secure and confidential shared DropBox folder and share any documents and audio files you wish us to use.  Being experienced in civil litigation, we also understand the need for a quick turnaround of documents; we're happy to work outside core office hours in order to enable our clients to stick to strict  Court timetables.

So have a look at my presentation and then get in touch!


Monday, 4 November 2013

Why Your Business needs a Virtual Assistant: in 50 seconds!

Let me explain in this short presentation why virtual assistants like us are invaluable in supporting your business


We will deal with your paperwork, your admin, liaise with your clients using our first class communication skills, chase up invoices, post blogs on your website, increase your reach on social media sites and undertake marketing for you.

Hire us with a retainer to suit your budget and use us on an ad hoc basis.

Click here to watch this 50-second presentation. 



Sunday, 3 November 2013

Virtual Assistants are for Movember!



October is a month when there's an explosion of pink ribbons, women all over the UK get together for fundraising events and big brands produce limited edition goods, all in the name of Breast Cancer Awareness Month.

November, on the other hand, is when we start seeing photos of impressive-looking moustaches on Facebook profiles, Twitter and Pinterest.  November, or "Movember" is the month to raise awareness of and raise money for male cancers, testicular and prostate cancer in particular.  The idea was started about nine years ago by a group of men who got together in a pub in Melbourne, Australia and, since then, the "Movember Foundation" as it's now called has raised about $446 million which is used to support fundraising events and research.  It's a fabulous idea and a fun way of raising money for something which, like breast cancer, is so pervasive today. I love infographics and here's a great one for you from Visual.ly called "Know your Mo"!

So ladies (and fellow virtual assistants), why not get involved yourselves this year and use your superior social media and organisational skills to encourage your significant other, your brother or your dad to register?  Just click on the link here to enrol them.    

Why not explain to a client how you could promote their company profile on social media sites by organising a work team and posting photos of the finished products!   Manage the fundraising page yourself and encourage donations, write an article on your client's Blog and then arrange a "Big Shave" party for the end of the month.  There's an incredible amount of support to be had once registered, including a mobile app for iPhones and Android users.  Take a leaf out of Richard Branson's book and combine business with humour; it works. 

So go onto the Movember website, get involved, raise some money and have some fun.  Click on the picture below for a bit of musical Movember motivation!

Nicky
http://youtu.be/XaTV5IqD4a8

Wednesday, 30 October 2013

Twitter just became a bit more Visual

I've always been a little envious of my friends who have businesses of their own and can use beautiful photos of their products to increase sales, entice new customers or followers on Twitter, for example.  If I see a picture of a pretty  necklace, for example, I don't want to read the text underneath, I just want to know where I can buy it.  I'm a marketer's dream!

Not so easy for those of us who are in the B2B sector.  Fortunately, Vine is an app which may go some way to solving this problem and which will enable potentially uninspiring and text heavy posts to be livened up a little.  It's available for iOS (via iTunes) and Android users (via Google Play) and setting up an account takes about two minutes. 

Vine on Twitter

Vine gives you the option to link up with your Twitter and/or Facebook accounts and then add any images or short-looping videos you want to use  to your tweets/posts.  Well, you could do that anyway, couldn't you?  You could but only a link was visible in a tweet, for example, which may not have generated enough interest for people to click through.  Vine, however, offers a 'taster' of the video attached which may make the difference between attracting a potential client  or not.

This is quite a handy tool for Virtual Assistants, in particular, to have under their belts both from the point of view of promoting their own business and that of a potential client's.  I've noticed that quite a few virtual assistants share helpful tutorials on LinkedIn.  You could now tweet a post and include a link to your video using Vine for increased visibility.  Also, if a potential client is looking to hire a virtual assistant and knows you have better social media skills, that may be enough to clinch the deal for you.

Please do sign up to my Blog at Virtuoso Assistant for regular updates or find out how I can help your business.

Nicky

Tuesday, 29 October 2013

Goodbye Powerpoint: Hello Bunkr

Here's some good news for Virtual Assistants & Personal Assistants!


I've never had a problem using PowerPoint; essentially it got the job done and there were no real alternatives after all.  Well I'm happy to say all that has changed!

I'm currently trialling a new cloud-based app called "Bunkr".  It's the brainchild of two Frenchmen, Edouard Petit and Alexis Jamet, and has had a meteoric rise since it's conception in 2012. 

Edouard & Jamet both had jobs with advertising agencies prior to launching their product and were always having to make presentations.  From their point of view they felt the process could be streamlined and made a lot simpler. 

Having tested Bunkr on about 300 companies in 2012, initial feedback was so encouraging that they left their jobs and worked full-time on their product.  By September of last year they'd already attracted 200 paid subscribers, mostly from France, the UK and the US. 

Bunkr has the benefit of being simpler to use than Powerpoint.  It's also possible to collect content whilst browsing the Internet and add it to a database using a Bookmarklet.  When you come to build your next presentation all you need do is draw on the content you've already saved and drag it into your slides.  Bunkr have kept the Powerpoint slide format: it worked and people were familiar with it.  

A Bunkr presentation is also incredibly easy to share and send via email, for example, which is great for us virtual assistants if, for example, your client is on the way to a meeting and needs some last-minute updates and amendments sending through.   

Here's a little presentation for you from Edouard.

"Introducing the New Bunkr"

Coffee Anyone?!








Sunday, 27 October 2013

Co-Working & Shared Offices

Will Co-Working be the new way for SMEs, freelancers, entrepreneurs and start-ups to work independently together?


This evening I was doing a bit of research and clicked on a link, which took me to another website where I found an article about 'co-working'.  I'd not heard that term before and I wanted to know all about it.  I don't like not knowing things.

I've discovered that, despite the hardships that most of us have endured during the economic downturn, it's a recognised fact that since the recession began the entrepreneurial spirit has grown in strength.  An explosion of creative ideas was also experienced after the Great Depression in the 1930s as people tried to find a way of making their lives better.

Last summer Andrew Cave of The Telegraph newspaper wrote about an interview he had with Julie Meyer, founder of "First Tuesday" and a leading entrepreneur herself.  During the interview Julie expressed her belief that university leavers in their 20s, together with older groups of people who have felt let down by large businesses and corporations during the recession (myself included), are going to be the ones driving the economy in the future as they take control of their own lives with the help of the Internet, networking, business events, etc. 

"Business Matters" magazine stated last year,

"The number of micro companies with five employees or less which are benefiting from networking via social media has doubled since the previous quarter."

As such, I'm very excited about the idea of bringing individuals together to work.  Regus Connect are trying to make it happen and are planning to roll out 10 new sites in January 2014 (so not long to wait).  If you log onto their website you can vote for the town/city where you'd like a new Regus Connect site to be.  At the moment it looks like London has the greatest share of the votes, followed by Manchester, Birmingham, Edinburgh, Cambridge and Reading.  Good news as far as I was concerned - I registered another vote for Reading.  I'm not sure about their rates at the current time and will contact them for further information.  



Whilst I was doing some research on the subject I noticed that Startacus wrote an article just last month about the Regus Connect project. 



TheCube in London has a very similar set up and again acknowledge the need, since the recession began in 2008, to create new ways of working together, "The space is open plan and designed to make one feel calm and happy". 

Their prices obviously reflect their location but they have a variety of packages, depending on how little or how often you want to utilise their services.

As a virtual assistant I don't have cause to travel with my work, unless a client asks me to attend a meeting with them, for example.  In fact one of the reasons why I became a virtual assistant was because I was so fed up with having to work in stuffy, noisy open-plan offices where there is not one iota of privacy.  That said, there are definitely times when I miss chatting with colleagues, sharing a joke and bouncing ideas off them.  I believe co-working really is a great way to connect with like-minded people and to offer one another support.

I'd be very interested to hear your comments about the idea.  I shall be sharing this post on my LinkedIn page if you'd like to comment there.  Perhaps we could start a group together so that we can keep each other updated with news and possible venues? 

I look forward to hearing from you all.

Nicky